SAP Simple Finance Interview Questions and Answers Updated 2022

1. What is SAP Simple Finance?

SAP Simple Finance is a comprehensive finance solution based on SAP HANA, which can be deployed in the cloud or on premise. Designed to be easy to use, it can deliver instant insight for finance professionals. It enhances the current finance solution portfolio from SAP, preserving its functional strength while enabling non-disruptive migration.

2. FI Organizational structure? 

                   Operating Concern 

  Controlling area1       Controlling Area 2 
          Co. Code 1 Co. Code 2 
          Bus area 1   Bus area2   Bus Area3   Bus Area 4

3. Why is technical clearing GL account used?

The new Asset Accounting is extremely flexible as far as its architecture is concerned. This means that going forward by virtue of utilizing both the approaches of the ledger and the accounts, you should be able to parallel work on the valuations of your assets by virtue of utilizing both the approaches of the ledger and the accounts?

4. Explain Groupings and Levels?

Groupings determine how to summarize the data, with various groups and levels defined. A Group adds up various bank accounts and contains a number of levels. A-Level, thus, denotes the sources of data or account transactions. Below the levels are the line items, which are displayed using a list display.

5. Basically if we can expand the profit center structure by using the new field can I do Kp26 cost center activity type with functional area planning as well?

You can’t do this using transaction KP26 since this hasn’t been enabled to derive the functional area. IF you want to fill all the dimensions during planning, then investigate Integrated Business Planning for Finance.

6. What are the Configurations for Bank Statement Processing?

Before you make use of the Bank Statement Processing functionality in SAP, you need to have the following defined or configured in your system:

  • Start Variant
  • Search ID
  • Processing Type
  • Internal Bank Determination

7. What is the Document Change Rule?

The functionality Document Change Rules configured in the system maintains the information relating to what fields can be changed? and under what circumstances?. As you are already aware, the SAPs document principle does not allow changing the relevant fields once a document is posted; any changes can only be achieved through Reversal or additional postings. Fields such as company code, business area, account number, posting key, amount, currency, etc., can never be changed once the document is posted. However, SAP allows changing some of the fields in the line items such as payment method, payment block, house bank, dunning level, dunning block, etc. These can be changed document by document or by using mass change for a number of documents in a single step. The changes to master data are tracked and stored per user for an audit trail.

8. In simple finance even If the customer never utilizes the asset accounting, Is new Asset Accounting mandatory?

In the case in Asset Accounting then there is no data, which refers to both transactional as well as customizing data, which have to be migrated, in such a scenario there is no compulsion for performing the migration step in Asset Accounting.

If you later decide to use Asset Accounting in new asset accounting, then you can set up the customizing in the IMG.

9. What is Transport Request?

Transport Requests (TRS) – is a kind of ‘Container / Collection’ of changes that are made in the development system. It also records the information regarding the type of change, the purpose of transport, request category, and the target system. It is also known as Change Requests.

10. Is universal journal updated after document splitting?

The BSEG entries for payables and receivables won’t be split, but the split will happen in the universal journal (ACDOCA) based on the splitting rules.

11. In Column table view is SAP BW SID concept moving to ERP? 

SAP BW SIDs are for the master data. 

12. In simple finance, can I have a new field based on business need which can link with logistics? For example, a team field which will drive from sales Oder which will flow to GL posting? 

You can add a field to the universal journal easily but you will have to create derivation logic of some kind to fill it and as with any derivation the more complex you make the logic to fill it, the more you’ll impact performance during posting. 

13. What is a Document Header?

The Document Header contains information that is valid for the whole document such as:

  • Document Date
  • Document Type (Control Information)
  • Document Number
  • Posting Date
  • Posting Period
  • Company Code

14. What do you mean by Net Postings?

Usually, when a transaction is posted, for example, a vendor invoice (document type: KR), the system posts the Gross amount with the tax and discount included. However, SAP provides you the option of posting these items as Net. In this case, the posting excludes tax or discounts. Remember to use the special document type KN. (Similarly, you will use the document type DN for customer invoice-Net compared to the normal invoice postings for the customer using the document type DR.) For using this net method of posting you should have activated the required settings in the customization.


15. How is Account Type Connected to Document Type?

The Document Type is characterized by a 2-character code such as AA, DG, etc., whereas an Account Type is denoted by a 1-character code such as A, D, etc., specifying which accounts a particular document can be posted to. The common account types include:

  • A Assets
  • D Customer (Debtor)
  • K Vendor (Creditor)
  • M Materials
  • S GL

16. What is a Bill of Exchange?

Bills of exchange primarily act as promissory notes in international trade; the seller, or exporter, in the transaction addresses the bill of exchange to the buyer or importer. A third entity, typically a bank, is a party to many bills of exchange to help guarantee payment or receipt of funds.

17. What is a Document Type?

SAP comes delivered with a number of Document Types, which are used in various postings. The document type helps to classify an accounting transaction within the system and is used to control the entire transaction and determine the account types a particular document type can post to.

For example, document type AB allows you to post to all the accounts, whereas type DZ allows you to post only the customer payments. Every document type is assigned a number range.

The common document types include:

  • AA — Asset posting
  • KG — Vendor credit memo
  • AB —Accounting document
  • KN — Net vendors
  • AF — Depreciation postings
  • KR — Vendor invoice
  • DG — Customer credit memo
  • KZ — Vendor payment
  • DR — Customer invoice
  • KG — Vendor credit memo
  • DZ — Customer payment
  • SA — GL account document
  • X1 — Recurring entry doc.
  • X2 —Sample document

18. What is GRN?

GRN is nothing but Goods Received Note.

At the time of delivery from the supplier to the person who orders the goods, the person will check the quantity and in terms of quality. 

He will ensure the ordered quantities are received without any damage.

The storekeeper will put the GRN only on those goods which were received at his counter.

Then the store’s ledger will be debited with GRN with the concerned material code and credit when it is given for consumption.

19. Explain the Various Reference Methods?

SAP recommends Reference Methods as a document entry tool to facilitate faster and easier document entry into the system when you are required to enter the same data time and again. Besides making the document entry process less time-consuming, this also helps in error-free document entry.

The various Reference Methods used in SAP include:

1. Reference Documents

2. Account Assignment Models

3. Sample Documents

20. Is it Possible to Change an Existing B/S GL A/C to the P&L Type?

Technically, you will be able to change all the fields, except the account number, of a GL account in the Chart of Accounts area. However, in this particular instance when you change the GL account type from B/S to P&L, make sure that you again run the balance carry-forward program after saving the changes so that the system corrects the account balances suitably.